Notes From State Plans and Depository Policy Documents

Section 1: Introduction

(Debbie Weber assigned this section. 3/12/02)

1.1 The role of the regional depository; both with the selective depositories it serves, and coordination with other Regionals.

Section 2: Mission or Purpose of the Plan

(People requested that we keep this short.)

GPO and FDLP:

GPO Mission: GPO's mission is to provide a broad spectrum of cost effective and timely services to Congress and the various agencies of the Federal Government in creating, replicating, and disseminating a full range of Government information products, and to provide the public with equitable, timely, and reliable access to Government information.

The Federal Depository Library Program (FDLP) was established by Congress to ensure that the American public has access to its Government's information. Since 1813, depository libraries have safeguarded the public's right to know by collecting, organizing, maintaining, preserving, and assisting users with information from the Federal Government. The FDLP provides Government information at no cost to designated depository libraries throughout the country and territories. These depository libraries, in turn, provide local, no-fee access to Government information in an impartial environment with professional assistance.

The purpose of the FDLP is described in the Depository Library Act of 1962 (82 Stat. 1282) as follows: "The depository library system is a long established cooperative program between the federal government and designated major libraries throughout the United States under which certain classes of Government publications are supplied free of cost to those libraries for the purpose of making such publications readily accessible to the American public." 87-2: S.Rpt 1587 (1962), p.3.

Nice wording from State Library document: responsibility to collect, preserve, generate and disseminate a wide array of information. (Maybe we could use collect, provide access to, and preserve information disseminated by the Federal Government.- JVL)

… care for the heritage of California maybe something about caring for the heritage of the United States?

… library and information service is essential to a learning society because information and knowledge are indispensable to the development of human potential, the advancement of civilization, and the continuance of enlightened self-government.

… providing rapid and comprehensive access to knowledge and information…

Missions from other state plans:

The purpose of the Plan for Federal Depository Libraries in Louisiana (the Plan) is to establish common goals and objectives for all depository libraries in the state, in order to ensure that the residents of Louisiana have and will continue to have adequate access to federal government information.

Goal statements that could or should be incorporated into the Mission Statement (too broad to go into a section):

* To ensure the availability of federal government information in all formats to the residents of Louisiana.

* To ensure that government information in federal depository libraries in Louisiana is accessible to all residents of the state.

Arizona's State Plan… interested in increasing recognition and use of federal depository library collections within Arizona, and in improving communication between depository libraries.

To establish, coordinate, and disseminate the policies and procedures of the regional depository library regarding the following services to selective depositories: Collection Use and Circulation, Interlibrary Loan, Discards/Withdrawals, Replacement, Reference, Acquisitions, Advising/Consulting. (I'm not sure how some of these would be regional and not federal policies and procedures.)

To gather and maintain files of information on public and instructional use of depository collections and services. (How would the information be used and who would be authorized to see / use it? Is this just statistics? JVL)

The Kentucky State Plan for Federal Depository Libraries provides a roadmap for transforming the Federal Depository Library's three guiding program principles of availability, distribution, and free use of all government documents to a local, operational level for the benefit of all Kentucky citizens. Moreover, the State Plan incorporates various assessment measures into its stated goals in order to gauge success and improve services on a cyclical planning basis.

The State Plan is intended to provide consistent goals and objectives for the federal depository library community in the Commonwealth of Kentucky. The main topics include collection development, bibliographic control and access, service, financial responsibility, public relations, and depository library relationships. To assure the success of this State Plan, cooperation is essential among the depository libraries in carrying out the objectives in order to reach the goals set forth for the depository library community in the Commonwealth of Kentucky.

To provide KY citizens with free and open access to federal government documents.

To provide federal depository collections and services to all library patrons.

To ensure that all depository libraries follow the State Plan for KY FDLs.

To provide statewide support for depository library operations and services in Kentucky.

This plan provides a set of consistent goals of planning, programming, and service for the provision of government information in all formats in Kansas federal depository libraries.

F. Purpose/Goals of plan (examples below)

1.Promote free access

2.Planning document

3.Encourage use of collections through resource sharing and

networking

4.Increase awareness of government information

5.Archiving and preserving of government info

6.Measures of accountability

7.Cooperation in collection development

The State Plan is to be used as a statement of responsibility for all Massachusetts libraries participating in the Federal Depository Library Program.

The U.S. Government Printing Office has recommended the development of state plans to improve services to the public and to reduce costs through greater formal cooperation and networking among depository libraries.

Connecticut's State Plan cites the DLC recommendation: In order to bolster the regional depository libraries capabilities to serve their state missions and in order to assure that Federal Documents are available throughout the United States on an equal and expeditious basis, the Depository Library Council recommends that the Public Printer investigate the feasibility of requiring each state to prepare a plan to coordinate the Federal documetns through consultation with all designated Federal depository libraries within the state and should address all depository responsibilities outlined in Instructions to Depository Libraries as well as the concerns expressed through the Regional Depository Survey presented in the Depository Library Council at the first afternoon session of the Spring 1981 meeting. …At the Fall 1981 meeting Council passed a further resolution recommending that the Public Printer proceed to encourage the development of state plans for the Federal Depository Program stating that "such plans would provide a cost-effective means of enabling States to share the responsibility for the development of collections and the provision of services."

… federal depositories develop State Plans to coordinate the federal documents depository program within each state and … as a way to meet the needs of the public in Oregon…

This plan was drawn up in the hope that depository library service in the state might be improved and that funds, space and staff would be utilized in the most efficient manner. [I liked this part - S.S.]

The technological revolution which is sweeping the information industry and federal publishing necessitates revisions to the State Plan that reflect new ways of accessing, receiving, processing and storing government information.

The purpose of this document is to assist the Federal Depository Libraries in Tennessee as they provide access to all formats of government information in a variety of methods. While this is not a step-by-step manual, it is intended to offer direction and goals for the libraries so that the best possible service may be realized. Suggestions and standards for the provision of service, bibliographic access, collection development, and the promotion of depository collections are some of the primary topics addressed in this plan. Found throughout this plan is the overarching principle that to be most effective, depositories in Tennessee should work together.

The Mission section, which follows the introduction, restates the mission of the FDLP: "To help fulfill its responsibilities to inform the public on the policies and programs of the federal government, Congress established the Depository Program. This program is based upon three principles: 1) with certain specified exceptions, all government information shall be made available to depository libraries; 2) depository libraries shall be located in each state and Congressional district in order to make government information widely available; and 3) this government information shall be available for the free use of the general public. Chapter 19 of Title 44, U.S. Code is the authority for the establishment and operation of the depository program."

q"A plan to coordinate the depository library system in Michigan is necessary to provide efficient, effective access to the federal government information needed by citizens of the state. The U.S. Government Printing Office has recommended the development of state plans to improve services to the public and to reduce costs through greater formal cooperation and networking among depository libraries."

The charge is restated in the ILL section mentioned below as: "The plan proposes to ensure the widest possible access to federal government information, to improve service, and to provide for a reduction in the cost of accessing and housing these materials."

"Recognizing the need for improving citizens' access to government documents, the Depository Library Council to the Public Printer and the Government Printing Office have encouraged states to develop a state plan for better coordination of the federal depository program in each state." So I guess the Mission is for the state plan is to organize better coordination of the federal depository program to improve citizens' access to government documents..

Indiana Long Range Plan for Library Services and Development: 1990-1995. Its purpose is to define roles and establish goals and guidelines for the Indiana State Library Advisory Council's Subcommittee on Government Documents and Information. The Subcommittee will establish an action plan based on the stated objectives.

The Missouri State Plan is designed to assist the Federal Depository Libraries in the State in meeting the obligations, goals and objectives of the Federal Depository Library Program. It is a supplement to, not a replacement for, the Instructions to Depository Libraries, and the Federal Depository Library Manual.

Selective depositories provide free and equitable access to Government publications made available through the Federal Depository Library program, and provide for the proper maintenance of depository materials entrusted to their care.

The University of Missouri-Columbia Library has been designated the regional depository library in the State of Missouri. The principle responsibility of the regional is to ensure the comprehensiveness and integrity of the State's depository resources.

Section 3: Goals and Objectives of the State Plan for Depository Library Services

3.1 Access to Print Documents. (Goal statement.)

Question - are "print documents" understood to be all tangible formats, or are they only those documents in paper? If the latter, we have not covered fiche in our outline. JVL

Possible Goal Statements:

(Note on document structure: Some plans grouped bibliographic access with collections, some with services, and some gave it its own section. For the most part I've grouped the bibliographic access goals with collections because you can't get to the print materials without card or online catalogs, but it could go into any other section (even infrastructure) or it could have its own section.)

To ensure the future availability of federal government information in federal depository libraries in Louisiana by encouraging preservation efforts.

To develop a flexible, comprehensive collection development policy.

To ensure that area citizens have access to federally distributed documents that are timely, relevant, and format-compatible. (What is format-compatible?)

To forge cooperative selection and/or selective housing agreements among neighboring depositories and libraries.

To maintain a comprehensive and dynamic collection development policy which assures citizens of the Commonwealth of Kentucky access to those federal documents, both current and retrospective, regardless of format, which are part of the Federal Depository Library Program.

To develop a comprehensive, electronic union catalog of Kentucky federal depository library holdings which assures citizens of the Commonwealth of Kentucky the capability to identify and retrieve those federal documents, both current and retrospective, regardless of format, which are part of the Federal Depository Library Program.

To develop a means of bibliographic control and access which assures citizens of the Commonwealth of Kentucky the capability to identify and retrieve those federal documents, both current and retrospective, regardless of format, which are part of the Federal Depository Library Program.

To assure the availability of government information in all formats to the citizens of Kansas

To provide no-cost access to government information in all depository libraries in the state

To encourage archiving and preserving of government information in all formats

Documents should be readily available to all residents of Iowa

Bibliographic tools to enhance and facilitate use of documents in the State of Iowa should be developed.

… collection development policies should be written in coordination with other depository libraries to insure that the information needs of citizens are met as broadly and as deeply as possible by a library nearby, and to prevent unnecessary duplicate acquisition of little-used items.

Access to a comprehensive collection of current and retrospective federal government information of interest to citizens of the state should be maintained among the libraries in the Depository Library System.

The ultimate goal of these agreements would be to ensure access to every federal document of significant or enduring value somewhere in the state; to establish a system so each depository librarian may know the location of unique or strong collections in particular fields; to publicize which libraries are developing their collections in specific fields; and to note the location of materials assigned by these agreements.

The plan proposes to ensure the widest possible access to federal government information, to improve service, and to provide for a reduction in the cost of accessing and housing these materials. (Sounds more like a mission for the State Plan. - JVL)

To provide timely access to Federal Government information for the citizens of Connecticut by assuring the development and maintenance of both current and retrospective collections adequate for the needs of the entire state.

To provide a level of bibliographic access to Federal Government information which will make it readily available to the citizens of Connecticut.

The goal of all depository libraries in Tennessee is to assure the availability of government information in all formats to the citizens of Tennessee and to ensure the comprehensiveness and integrity of Tennessee's depository resources.

The 25 Federal Depository Libraries in Tennessee will maintain a collection responsive to the needs of the citizens served. The collection will include all formats of materials: paper, microform, and electronic.

Each depository library should provide the same bibliographic access to government information, regardless of format, as they do to other library material. All government publications should be included in the library catalog.

Maryland residents shall be able to obtain U.S. Government information through the Federal Depository Library System.

To assure that a complete body of federal information is accessible to all residents of oklahoma through the acquisition and development of current and retrospective collections in all applicable formats.

To provide a level of bibliographic access to federal information that will enable users to identify and retrieve government publications with the least possible expenditure of individual time and effort.

Collection Development: Instructs libraries to select gov info responsive to the needs of the area served, encourages cooperative agreememts. "The ultimate goal of thse agreements would be to ensure access to every federal document of significant or enduring value somewhere in Michigan; to establish a system so each depository librarian may know the location of unique or strong collections in particular fields; to publicize which libraries are developing their collections in specific fields; and to note the location of materials assigned by these agreements."

Retrospective collection developemt: Implied goal of strengthening the collections, and also, "If any depository develops a comprehensive collection of a particular agency's publications, subject area, or specific series, this relieves other libraries (regional and selective) of the responsibility for acquiring the same material, unless specifically needed by that library."

Section also covers Disposal and Transfer of materials. Reasons ("goals" for transfers are given as: to provide a wider use of materials; to ensure greater facility in accessing the materials; to enhance retrospective collections…; to build retrospective collections …; to alleviate overcrowded space conditions; and allowing a depository, whose space constraints would otherwise prohibit selection, to select extensive series."

To provide access to government information made available to depository libraries, and to ensure the comprehensiveness and integrity of the State's depository resources.

3.11 coordination of collection development (including coordination of selection, selective housing agreements or offsite storage arrangements.) 3.12 coordination of management and retention of physical products (including withdrawal lists, examination of retention policies for physical products [including substituting online versions for physical products].)
3.13 Interlibrary loan of documents.

3.2 Access to Electronic Documents. (Goal statement.)

Possible Goal Statements:

(Note: Many plans had one section for Collections (both electronic and tangible format), so some goals were appropriate for both Access to Print and Access to Electronic Documents sections. Also, the equipment issues for electronic documents are in infrastructure, the group should decide if those should be pulled out and put here.)

To ensure the future availability of federal government information in federal depository libraries in Louisiana by encouraging preservation efforts.

To develop a flexible, comprehensive collection development policy.

To ensure that area citizens have access to federally distributed documents that are timely, relevant, and format-compatible. (What is format-compatible? JVL)

To provide KY citizens with information about, and assistance with government published electronic products (computer disk & CD-ROM) and Internet-based resources.

To give KY citizens unencumbered access to electronically-based government documents.

To impart the skills of independent use and self-directed research of electronic government documents with depository users.

To assure the availability of government information in all formats to the citizens of Kansas

To provide no-cost access to government information in all depository libraries in the state

To encourage archiving and preserving of government information in all formats

Documents should be readily available to all residents of Iowa.

To provide timely access to Federal Government information for the citizens of Connecticut by assuring the development and maintenance of both current and retrospective collections adequate for the needs of the entire state.

To provide a level of bibliographic access to Federal Government information which will make it readily available to the citizens of Connecticut.

To ensure access to electronic government information and products.

"All depository library staff must be proficient in an electronic information environment."

Produce High Quality and Timely Products :GPO will continue its evolution from an operation based on traditional print technologies toward an integrated information processing operation utilizing electronic technologies in the creation, replication, and dissemination of Government information products.

GPO will produce or acquire printed and other products and/or services in accordance with the highest standards.

GPO will continue to strive to provide simplified and equitable access to Government information using the most timely and cost-effective methods of product and service delivery.

3.21 The continuing value of historic print collections.
3.22 Managing the transition from the physical to the online world of information.
3.23 Electronic resource delivery, including issues of access policies for the general public.

3.3 Service. (Goal Statement.)

Possible Goal Statements:

To ensure that federal depository libraries in Louisiana meet or exceed the public service standards established by the U.S. Government Printing Office. (Would be more meaningful if some indication of those standards given. JVL)

To effectively integrate government publications reference services with other public services in depository libraries;

To insure consideration of depository collections and services in local and statewide planning and systems development;

To increase the degree of integration and use of federal publications by improving bibliographic control and access to federal publications, such as integrating documents into the library's online databases, utilizing OCLC, acquiring access to commercially produced indexes.

To increase the expertise and referral skills of documents reference staffs so that they make full and effective use of resources within their collections and within the state.

To develop training materials for new depository staff with emphases on the proficient use of Federal Government electronic (i.e. diskettes, cds, and web) resources.

To provide the most efficient and effective service possible to the citizens of the Commonwealth of Kentucky seeking access to and use of those federal documents, both current and retrospective, regardless of format, which are part of the Federal Depository Library Program.

To provide efficient and instructive reference assistance designed to make FDL patrons self-sufficient.

To strengthen interlibrary reference cooperation among KY's depository libraries.

To provide supplementary (non-DLS) bibliographic resources and finding aids for enhanced patron access to and use of government depository information. (If this is talking about funding supplementary indexes maybe it should be under infrastructure? JVL)

To provide targeted collections and patron services in government documents. (Listed under PR in Kentucky's Plan. JVL )

To assure that depository libraries provide public service of the highest caliber

There should be adequate provision for funding, staffing and continuing education for depository library personnel to assure that a high quality of service is offered to the public by every depository.

Adequate training of all staff responsible for processing and providing reference service for government information is essential.

Quality of Service: To ensure the highest quality of service for accessing Federal Government information for the citizens of Connecticut.

The fundamental goal of all depository libraries is to provide exceptional service and no-fee public access to Federal Government information, regardless of format. Title 44 of the United States Code (USC), the Americans with Disabilities Act (ADA), the FDLP, and an individual library's own set of supporting policies will provide direction in attaining this goal. Libraries should ensure that service and access is provided to all patrons regardless of sex, race, religion, or disability.

Maryland residents shall receive service of high quality from government documents personnel.

To insure free public access and the highest quality of service for accessing federal government information.

Adequate training of all staff…is essential. In-service training within the library and sharing of expertise among depository libraires is necessary in order to maximize use of financial resources, organizational time and staff."

"All depository library staff must be proficient in an electronic information environment."

Public Access and Hours of service.

Bibliographic access: "Bibliographic access to all federal government information is essential to the operation of the depository program."

Interlibrary Loan: The plan proposes to ensure the widest possible access to federal government information, to improve service, and to provide for a reduction in the cost of accessing and housing these materials.

Emphasize Customer Service: GPO will produce, purchase, deliver, and disseminate products and/or services in accordance with standards and schedules agreed to with our customers. GPO will treat customers with courtesy and respect, providing them with a rewarding and satisfying business experience. GPO will ensure that work for its customers is safeguarded and accomplished under appropriate security conditions.

To assure high quality reference service for government documents and information for all Indiana citizens.

To provide high-quality, free public access to federal documents collections, in a manner consistent with the policies and procedures held for other materials in the library, in concert with U.S. Code Title 44, and in compliance with the Americans

with Disabilities Act.

3.31 Access policies for the general public.
3.32 Service guidelines.
3.33 Training library staff in Government information service delivery.
3.33 Contingency planning for service interruptions (network failures, natural disasters, etc.).

3.4 Infrastructure. (Goal Statement.)

Possible Goal Statements:

To provide appropriate and functioning equipment for use of materials within the depository library, including accessing, viewing, copying, printing, and downloading functions.

[As applies to the host institution or library] To provide the human resources required to support depository library operations.

To seek adequate institutional support to acquire, process, house, service, and preserve those federal documents, both current and retrospective, regardless of format, which are part of the Federal Depository Library Program.

To provide physical facilities for housing depository collections and services.

To provide financial support for equipment, technology, and document processing.

Adequate space is necessary to properly maintain, organize, and make government information in all formats available to the public.

In addition, environmental conditions within the institution must be adequate to house its federal documents collection. See (Guidelines for FDL) for more information.

Libraries are responsible for providing funding on a stable basis for depository functions.

"In each depository, there should be a librarian with a master's degree from an ALA accredited program responsible for that library's depository collection." (I put this in infrastructure because it relates to hiring, which relates to funding; but I think it could also go in service.)

Equipment and space: The volume and type of materials…require purchase or replacement of eqipment such as [microform, computers, cabinets, sipplies, etc.]

Adequate space is necesary to properly maintian, organize, and make gov info available to the public."

Financial Responsibility: "Libraries are responsible for providing funding on a stable basis…requires adequate planning. "

Maintain A Sound Financial Structure: GPO will provide products and services to customers using the most efficient and economical alternative. GPO will continue controlling the cost of its operations to ensure financial stability and avoid operating deficits.

To insure knowledgeable staff and sufficient equipment for providing access tofederal government resources.

3.41 Infrastructure (did we mean facilities, equipment, catalogs, budgets?).
3.42 Security.
3.43 Development and support of State Internet/web services.

3.5 Depository Program Support/ Strengthening Depositories?

(Goal Statement.)

Nice wording from State Library: improve resource sharing and access to information

Possible Goal Statements:

To encourage efficient use of federal depository resources in Louisiana through cooperative agreements and networking.

To encourage efficient use of Kansas depository collections through resource sharing and networking.

To assure the continued stability of the Federal Depository Library Program in the Commonwealth of Kentucky.

Federal Depository Library Council shall be established to oversee and coordinate the activities of Maryland's Federal Depository Libraries and promote the effective dissemination and use of Federal publications.

To increase the role of the Indiana State Library in support of state and federal depository programs.

3.51 Identification of potential new depositories.
3.52 Cooperation (with GPO, Regional, each other).
3.53 Documents groups (training, listservs and other communication efforts, networking)
3.54 Voluntary Resource Augmentation (consortial deals, grantseeking, creation of electronic archives or digitalization).

Note: With the heading of support and strengthening depositories this may be where promotion and advocacy would be included. If it is not appropriate here, then a separate section may have to be created.

Possible Goal Statements (Promotion and Advocacy):

To promote and increase awareness within Louisiana of the federal depository program as well as other government information programs.

To encourage advocacy and political action by federal depository librarians in Louisiana in support of the federal depository library program and other federal government information resources and systems.

Arizona made an interesting point about providing service to non-depository libraries: [Goal] III. To define the levels and means of support available to non-depository libraries in the areas of reference service, interlibrary loan, public awareness and continuing education.

To provide depository librarians both opportunity and encouragement for implementing this plan and facilitating future communication and problem solving through formation and operation of the Arizona Depository Library Council.

Michigan Council of Federal Depository Libraries--"responsible for implementing, monitoring and amending the plan."

Regional libraries: accept and retain copies of tangible items, provide services to selectives, and approval for discards.

Communication: "Communication among all regional and selective federal depositories results in better service throughout the state…"

Visits: "Visits create open lines of communication among libraries and their staff and are excellent avenues for the exchange of ideas, procedures, concerns, resolution of problems, etc."

To promote, among the citizens of the Commonwealth of Kentucky, awareness of depository libraries and the availability and usefulness of federal documents, both current and retrospective, regardless of format, which are part of the Federal Depository Library Program.

To promote Kentucky FDLs to patron groups and general public.

To increase awareness of the government information program within Kansas

Plan outline Goal 4. Increase awareness of government information. In the Minnesota Draft Plan, this goal becomes Section IX. Publicity, including: "… Minnesota regional and selective depository libraries will actively promote their collections and services using some or all of the following means: (followed by a long list of specific activities that libraries may do to increase public awaremess of government information).

Depository librarians should strive to increase non-depository librarian and public awareness of the depository program. Depository collections contain information of vital interest to a free and informed citizenry. The objectives of promotion are to explain the depository program, give locations of depository libraries, and describe the services and collections available.

Public Relations: To increase public awareness of the availability and usefulness of Federal Government information.

Promotion of the depository collection should be carried out on various levels. Without fail, it seems the depository collection is the portion of the library that the majority of patrons understand the least. Promotion of the collection will help ease this problem. Below are several ways to promote the collection, starting from the very local and working up to broader audiences.

Maryland residents shall be made aware of the Federal Depository Library System and encouraged to use Federal documents.

To increase public awareness of the availability and usefulness of federal government information.

Promotion: "Promotion is an integral responsibility for depository libraries and should be planned as such."

Other (not sure where [or if] these fit:

Not sure what this one is- JVL: F. To identify measures of accountability of the use of government information in all formats (from Kansas).

Indiana Goal Two: To provide government documents and information services in the most cost-effective manner.

Any other processes and activities that are already in place, that have not been listed here, but that are remembered as we write the plan.

Section 4: Implemenatation of Plan

4.1 A periodic review schedule for the state plan

Planning, in Minnesota's plan, includes interface with statewide planning in general and their State Library's planning in particular to ensure that whatever is in the plan for documents is consistant with other statewide planning efforts.

Standards: "These standards give guidance to documents contacts and library administrators and their successors." (?-are goals standards? Maybe they are, but if so standards seem like the minimum actions required for compliance, while goals seem more like the maximum which we are hoping to attain. - JVL)

A Missouri Federal Documents Advisory Committee will be appointed by the Regional Librarian (see Appendix _ ). The primary responsibility of the Advisory Committee is to assist the Regional Librarian in implementing, monitoring, and amending the State Plan and its associated documents.

Appendices:

Appendix 1: List of people who worked on the plan.

Appendix 2: Map of current California Federal Depository locations, include list of current depositories.

Arizona's plan includes a map of the federal depository libraries in Arizona and a second appendix which lists Arizona depository libraries, including address, type of library, date of depository designation, percentage of items selected, collection strengths, types of services, and person in charge.

This is from Wisconsin's State Plan: The State Historical Society Library published a guide to Wisconsin federal depository libraries outlining their bibliographic access to federal documents and other information about their respective collections in March, 1984. The information had originally been gathered and compiled by Leslie Foster, documents librarian at the UW-Eau Claire Library. The guide was distributed to all federal and state government publications depositories in Wisconsin. The guide includes information such as the size and arrangement of each library's federal documents; areas of specialization; tools providing bibliographic access; lending policies; reproduction equipment; and hours. (See the enclosed copy of the Wisconsin Federal Depository Libraries: A Guide.)

Appendix 3: Some sort of form letter on which the library director will check off those activities listed in the plan to which he or she is willing to commit, with a place for his or her signature.

The Missouri State Plan may be amended by a two-thirds majority of the Missouri Federal Depository Libraries, with each library having one vote. Proposed amendments to the plan are to be distributed to depository libraries at least one month before the vote. The Secretary of the Missouri Federal Depository Advisory Committee will be responsible for distributing proposed amendments. The Advisory Committee will be responsible for deciding if the amendment is to be voted on by mail or at the annual meeting. Libraries unable to send representatives to the annual meeting may cast an absentee ballot. Absentee ballots must be received by the Regional at least two days prior to the meeting.

(Missouri) The final page would be a form to gather information about a library's collection strengths, etc., plus a note to the effect that the signature(s) signifies that one has read and understood document – not 'agreed' to it.

Notes: I liked that the goals in the Oklahoma plan all started with "to"; that makes sense to me. It implies the sentence "our goal is to…" and keeps all the goals in the same tense and general format.

Notes for later (about State Documents):

From Wisconsin on State Documents:

STATE PUBLICATIONS:

During the past year, representatives of the Division for Library Services and the State Historical Society have met to draft a proposal for Wisconsin state depository legislation. The proposal consolidates the responsibility for the State public documents depository program into one agency, the State Historical Society. The Library of the State Historical Society would be responsible for the acquisition, cataloging and distribution of state publications, for the publication and distribution of Wisconsin Public Documents, a monthly listing of Wisconsin state documents and for the microfiching of all state publications. The Library of the State Historical Society would be adequately funded to handle these tasks. Briefly, the advantages of such a consolidation would be: savings in time and money both for state agencies and depository libraries; an increase in the number of state publications available to libraries; an increase in the number of locations in the state which will be able to hold a complete collection of government publications; and an improvement in the timeliness and completeness of the cataloging information provided for these documents. The plans to merge the state depository program are still in the discussion stage.

§1902. Availability of Government publications through Superintendent of Documents; lists of publications not ordered from Government Printing Office Government publications, except those determined by their issuing components to be required for official use only or for strictly administrative or operational purposes which have no public interest or educational value and publications classified for reasons of national security, shall be made available to depository libraries through the facilities of the Superintendent of Documents for public information. Each component of the Government shall furnish the Superintendent of Documents a list of such publications it issued during the previous month, that were obtained from sources other than the Government Printing Office. (The list of publications component would be nice for state docs. JVL)