Guidelines: Shared Vision/Bringing the Library to You

The 2019-20 California state budget contains $8 million for the State Library to provide grants to local public library jurisdictions to implement early learning and after school programs, and to support mobile library solutions. These new grant programs will increase Californians' access to health, educational, workforce and other services, while also increasing the mobility and accessibility of public libraries. For more information on the grant and copies of documents, including attachment templates and FAQs, see our Shared Vision page.

If your library is interested in applying for a grant, we ask that you fill out a non-binding interest form at the interest survey by February 11, 2020. This form will help us determine your needs and establish training topics.

You may use this application form to apply for any of the three subject areas: Early Learning, Out-of-School Time, and Mobile Library Solutions. Please note that the Open+ pilot program will be administered separately. Library jurisdictions with fewer than 30 outlets may submit up to one application per subject area. Library jurisdictions with 30-60 outlets may submit up to two applications per subject area. Library jurisdictions with more than 60 outlets may submit up to three applications per subject area.

Libraries must provide matching funds, which may be in-kind and/or cash. The match will be based on your library's local income per capita level, or LIPC, derived from public library survey data. For libraries in LIPC Level 1, a 20% match will be required. For LIPC Level 2, a 25% match will be required. For LIPC Level 3, a 30% match will be required. The match is calculated as a percentage of the state funds requested, not as a percentage of the total budget (a $100,000 request from a LIPC Level 1 library, for example, would require a $20,000 match). We will consider reductions in match on a limited, case-by-case basis.

The application will ask you to discuss the projected outcomes of the project. We will be working with all grant recipients to develop a shared evaluation component. The grant also will require recipients to participate in virtual and live training, networking events, and other learning opportunities (generally once a month). Although we cannot give a precise estimate of the hours expected, please do allocate and budget staff time to cover evaluation and training.

Please answer all questions and attach all requested documents. Applications are due by April 1, 2020 at 11:59 p.m.

Grant application must be submitted online at the Shared Vision/Bringing the Library to You application page.

Section One: Contact Information

  • Project Title
    Enter the name of your project. The State Library may use this to describe the project in media materials.
  • Library/Organization Name (dropdown menu)
    Must match the name registered with your Federal Employer Identification Number (FEIN).
  • Library/Organization DUNS Number
    DUNS is a unique identifier issued by Dun and Bradstreet. Please contact Beverly Schwartzberg (beverly.schwartzberg@library.ca.gov) with questions about DUNS numbers.
  • Project Coordinator Name
    Name of person who will manage the day to day activities of your grant project, and who will serve as the primary point of contact with the State Library.
  • Project Coordinator Title
  • Project Coordinator Email Address
  • Project Coordinator Phone Number
  • Project Coordinator Street Address/PO Box
  • Project Coordinator City
  • Library/Organization Director Name
  • Library/Organization Director Title
  • Library/Organization Director Email Address
  • Library/Organization Director Phone Number

Section Two: Project Overview

Please select the grant opportunity (checkbox):

  • Shared Vision Early Learning Grants
  • Shared Vision Out-of-School Time Grants
  • Bringing the Library to You Mobile Library Grants

Libraries may submit separate applications in separate categories. We recognize that a project may have components that relate to more than one category. In this case, and If project goals and audiences for the separate categories are connected, please choose the single opportunity that best fits your overall project. Refer to Project FAQs for information on additional applications from jurisdictions with 30 or more outlets.

Project Summary and Purpose

In no more than four sentences that can be understood by a general audience, state:

  • what will the proposed project do,
  • who will it serve, and
  • what are the expected benefits.

Grant Funds Requested

Use the amount from your completed budget template (see below), rounded to the nearest whole dollar.

LIPC Level

Dropdown menu. Libraries in LIPC level 1 must demonstrate their budget contains at least 20% in matching funds (in-kind or cash); in LIPC level 2, 25%; in LIPC level 3, 30%. Calculate this match figure as a percentage of the amount requested from the State; a $100,000 grant request would require a $20,000 match from a library in LIPC level 1.

Matching Funds (in-kind and/or cash)

Please indicate the total estimated value of cash and in-kind contributions that you and your partners will contribute to this project. You must provide a match according to the LIPC level for your library, please see the project FAQ for details. Contact Beverly Schwartzberg (beverly.schwartzberg@library.ca.gov) with questions. If you are planning to request a reduction or waiver of the match requirement for this grant, please attach a justification (in the "Supporting Documentation" category below) stating how much of a reduction you are requesting and why.

Total Project Funds

This is the sum of the amounts you entered in the Grant Funds Requested and Matching Funds fields above.

Anticipated Project Start/End Dates

Use Month/Year. Projects may not extend beyond March 31, 2022.

Anticipated Start Date for Services

Please describe when you anticipate you will begin to offer services. Use Month/Year.

Primary Audience(s) for Project

Checkboxes. Select all that apply.

  • Adults
  • Families
  • Immigrants/Refugees
  • Intergenerational groups (excluding families)
  • Library Staff, Volunteers, and/or Trustees
  • Low Income
  • Non/Limited English-Speaking
  • People with Disabilities
  • People with Limited Functional Literacy
  • Preschool Children
  • Rural Populations
  • School Age Children
  • Senior Citizens
  • Statewide Public
  • Suburban Populations
  • Unemployed
  • Urban Populations
  • Young Adults and Teens

Statement of Need/Problem/Aspiration

Limit 400 words. Provide the background and rationale for this project. Include:

  • specific needs and community aspirations this project works to resolve or support;
  • any evidence, such as research, statistics, or public knowledge summaries supporting the rationale; and
  • why this project is a priority for your organization, and how it relates to the library's strategic plan and/or other major activities.

Project Design

Limit 600 words. Describe what you are proposing to do. Clearly explain:

  • a broad picture of project activities;
  • how these activities are the most impactful and cost-effective methods of meeting the problem outlined above; and
  • specific outcomes/impact the activities are expected to achieve.

Mobile libraries/vehicle requests must describe the programming element(s) to be implemented using the vehicle.

Experience and Planning

Limit 400 words. Describe the organization's experience and planning with relation to this project. Include:

  • current and/or recent planning, activities, and accomplishments in the project areas; and
  • an explanation of how the project builds on this planning and activity.

Collaboration

Checkbox. Please check the box if your library would be interested and willing to work with other library jurisdictions pursuing similar projects. Collaboration may include joint training, networking and information sharing, and/or planning.

Planning Matrix

Please complete and attach the Planning Matrix template for the grant opportunity for which you are applying (provided by the State Library).

Partnerships

Template. Your project must include partnerships, indicated on the template provided. Indicate each partner's role in the project and an estimate of any cash or in-kind contributions the partner will provide.

The State Library will require copies of signed agreements with your partners once you have received an intent-to-fund notice. (Your application may include signed agreements as attachments here if agreements are already in hand.) Each agreement must include the role the partner will play and resources the partner will contribute.

A partner is defined as a organization that will contribute resources to a project (cash or in-kind) and with which you have a signed agreement. Contractors paid for their involvement with the project are NOT partners.

Timeline

Template. Describe the timeline and key milestones for your project, using the template provided.

Sustainability

Limit 150 words. How will your library continue the project work after the grant ends? Discuss services, programming, staffing, maintenance, funding and/or other topics, as appropriate.

Budget

Template. Please complete and attach the budget worksheet from the State Library. Refer to the statement of allowable/unallowable costs included with the worksheet. Include the estimated in-kind and/or cash match for each category.

Supporting Documentation

Applicants may upload up to five files in support of an application; these may include any planning or preliminary work already done on the project.

Certification and Signature

Complete the certification form provided. Your library director must agree that staff will participate in statewide project evaluation and training as required. Your library director must sign the form in blue ink; scan and attach the signed form.