Section 6: Library Collection
This section of the survey collects data on selected types of materials. It does not cover all materials (i.e., microforms, loose sheet music, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Materials Expenditures.
Under this category report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use.
Print Materials and Physical Items
6.1 Books: Children Held as of June 30
Total number of Children’s Books held on June 30 of report year. Include cataloged and uncataloged print materials (number of items, not number of titles). Do not include serials, periodicals, or other formats.
6.2 Books: Young Adult Held
Total number of Young Adult books held on June 30 of report year. Include cataloged and uncatalogued print materials (number of items, not number of titles). Do not include serials, periodicals, or other formats. Should we put these beneath books held?
6.3 Print Materials
Report a single figure that includes the following: books in print. Books are non-serial printed publications (including music scores or other bound forms of printed music, and maps) that are bound in hard or soft covers, or in loose-leaf format. Do not include unbound sheet music. Include non-serial government documents. Report the number of physical units, including duplicates. For smaller libraries, if volume data are not available, count the number of titles. Books packaged together as a unit (e.g., a 2-volume set) and checked out as a unit are counted as one physical unit.
6.4 Languages in Print Material Collection
If your library material include collections of materials in languages other than English, please select those languages below. Note: select languages your library has integrated into your existing collection development plan and/or serve to meet the needs of library users who speak the language. Do not select a language if your holdings are incidental such as: featured in a bilingual edition, exclusively instructional (ex DDC 400 or other language learning classification), or an archive collection including reference, storage, or gifts.
6.5 Audio – physical units
These are materials circulated in a fixed, physical format on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically, electronically, or both. Include records, audiocassettes, audio cartridges, audio discs (including audio CD-ROMs), audio- reels, talking books, and other sound recordings stored in a fixed, physical format. Do not include downloadable electronic audio files. Report the number of units, including duplicates. Items packaged together as a unit (e.g. two audiocassettes for one recorded book) and checked out as a unit are counted as one physical unit.
6.6 Video – physical units
These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or computer monitor. Video formats may include tape, DVD and CD-ROM. Do not include downloadable electronic video files. Report the number of units, including duplicates. Items packaged together as a unit (e.g. two DVDs for one movie) and checked out as a unit are counted as one physical unit).
6.7a Do you lend laptops, Chromebooks or other internet enabled devices?
Do not include devices that do not allow user to access the internet
6.7b Total internet enabled devices available for check-out and use outside the library?
Do not include devices that are available only for use in the library
6.8a Do you lend hotspots?
6.8b How many hotspots are available for check out?
Do not include hotspots available only on library property.
6.9 Other Physical Items in Collection
Report a single figure that includes the following: all circulating physical items other than print materials, physical audio units, physical video units, hot spots, laptops, and serials. These are materials in a fixed, physical format available for use outside the library. These can include a variety of item types, such as sewing machines, cake pans, tools, musical instruments, etc.
Report the number of units, including duplicates. Items packaged together as a unit (such as a set of cookie cutters) and checked out as a unit are counted as one physical unit.
6.10 Total Physical Items in Collection
Auto-calculated. All circulating physical items in the collection. These are materials in a fixed, physical format available for use outside the library. This includes Print Materials, Audio – physical units, Video – physical units, laptops, hotspots, and Other Circulating Physical Items.
6.11 (Optional) Current Print Serial Subscriptions
Reporting this element is optional, and it is not included in total physical items in collection. Report the number of current print serial subscriptions, including duplicates, for all outlets. Examples of serials are periodicals (magazines), newspapers, annuals, some government documents, some reference tools, and numbered monographic series.
Electronic Books
ebooks are the digital equivalent of printed books that may be accessed online from an electronic device. eBooks also include eComics. Do not consider resources available for free in the public domain when answering the following questions.
6.12 eBooks purchased by Your Library
Did your library provide access to eBooks purchased solely by your library? Answer yes or no. If unknown, report “missing.”
6.13 eBooks purchased by Collective
Did your library provide access to eBooks purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Answer yes or no. If unknown, report “missing.”
6.14 eBooks purchased by State
Did your library provide access to eBooks provided by the California State Library or another state agency at no or minimal cost to your library? Answer yes or no. If unknown, report “missing.” This item has been completed for you. If you participated in eBooks for All/The Palace Project, the answer is yes. If you did not, the answer has been entered as no. If you believe there is an error, contact LibraryStatistics@library.ca.gov.
Electronic Serials
E-serials are periodic digital publications equivalent to printed newspapers, magazines, and similar media that are viewed as entire issues rather than as single articles returned from a research query. Do not consider resources available for free in the public domain when answering the following questions.
6.15 eSerials purchased by Your Library
Did your library provide access to eSerials purchased solely by your library? Answer yes or no. If unknown, report “missing.”
6.16 eSerials purchased by Collective
Did your library provide access to eSerials purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Answer yes or no. If unknown, report “missing.”
6.17 eSerials purchased by State
Did your library provide access to eSerials provided by the California State Library or another state agency at no or minimal cost to your library? Answer yes or no. If unknown, report “missing.” This item has been completed for you. If you believe there is an error, contact LibraryStatistics@library.ca.gov.
Electronic Audio
E-audio are digital files of sound only (e.g., audiobooks, music) that may be accessed online from an electronic device. Do not consider resources available for free in the public domain when answering the following questions.
6.18 eAudio purchased by Your Library
Did your library provide access to eAudio purchased solely by your library? Answer yes or no. If unknown, report “missing.”
6.19 eAudio purchased by Collective
Did your library provide access to eAudio purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Answer yes or no. If unknown, report “missing.”
6.20 eAudio purchased by State
Did your library provide access to eAudio provided by the California State Library or another state agency at no or minimal cost to your library? Answer yes or no. If unknown, report “missing.” This item has been completed for you. If you participated in eBooks for All/The Palace Project, the answer is yes. If you did not, the answer has been entered as no. If you believe there is an error, contact LibraryStatistics@library.ca.gov.
Electronic Videos
E-videos are digital files of moving visual images with or without sound (e.g., movies, television shows) that may be accessed online from an electronic device. Do not consider resources available for free in the public domain when answering the following questions.
6.21 eVideos purchased by Your Library
Did your library provide access to eVideo purchased solely by your library? Answer yes or no. If unknown, report “missing.”
6.22 eVideo purchased by Collective
Did your library provide access to eVideo purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Answer yes or no. If unknown, report “missing.”
6.23 eVideo purchased by State
Did your library provide access to eVideo provided by the California State Library or another state agency at no or minimal cost to your library? Answer yes or no. If unknown, report “missing.” This item has been completed for you. If you believe there is an error, contact LibraryStatistics@library.ca.gov.
Research Databases
Research databases are organized collections of electronic data or records (e.g., facts, abstracts, articles, bibliographic data, texts, photographs) that can be searched to retrieve information. Do not consider resources available for free when answering the following questions.
6.24 Research Databases purchased by Your Library
Did your library provide access to research databases purchased solely by your library? Answer yes or no. If unknown, report “missing.”
6.25 Research Databases purchased by Collective
Did your library provide access to research databases purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Answer yes or no. If unknown, report “missing.”
6.26 Research Databases purchased by State
Did your library provide access to research databases provided by the California State Library or another state agency at no or minimal cost to your library? Answer yes or no. If unknown, report “missing.” This item has been completed for you. If you believe there is an error, contact LibraryStatistics@library.ca.gov.
Online Learning Platforms
Online learning platforms primarily provide instruction, tools, and resources to enhance education, lifelong learning, and skill building. Platforms may offer homework assistance, language learning, test preparation, professional development, resume assistance, hobby instruction, etc. Do not consider resources available for free when answering the following questions.
6.27 Online Learning Platforms purchased by Your Library
Did your library provide access to online learning platforms purchased solely by your library? Answer yes or no. If unknown, report “missing.”
6.28 Online Learning Platforms purchased by Collective
Did your library provide access to online learning platforms purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Answer yes or no. If unknown, report “missing.”
6.29 Online Learning Platforms purchased by State
Did your library provide access to online learning platforms provided by the California State Library or another state agency at no or minimal cost to your library? Answer yes or no. If unknown, report “missing.” This item has been completed for you. If you believe there is an error, contact LibraryStatistics@library.ca.gov.