Evaluation and Reporting

Requirements

The California State Library will provide grant recipients with all required evaluation surveys and tools. Lunch at the Library’s evaluation and reporting tools help libraries collect necessary statewide data on California’s public library summer meal programs and summer meal outreach/partnerships. Results from libraries’ evaluation efforts show the impact of Lunch at the Library across the state.

Narrative and Financial Reports

All grant reports will be submitted via the online submission portal. Deadlines are as follows:

  • First Financial and Narrative Reports due June 20, 2024.
  • Second Financial and Narrative Reports due October 17, 2024.
  • Final Financial Report, Final Narrative Report, and Expenditure Detail Report due February 20, 2025.

2024 Lunch at the Library Annual Outputs Survey

The annual outputs survey is for all participating libraries to complete after summer activities conclude. This year, it is due no later than September 4, 2024. Submission also occurs in the online grants management system. (Format may differ slightly from PDF linked below but content will not change.)

Lunch at the Library Outcomes Surveys

All Outcomes surveys are required and should be administered as follows:

  • Meal Sites and Pop-ups shall administer the Outcomes Survey to any adults representing children (side 1) or Children and Teens (side 2), unless they indicate they have already completed the survey.
  • Meal Sites and Pop-ups shall administer the Youth Development Survey to all Teen Volunteers/Interns one time, at or toward the end of their volunteer period.

Grantees may submit Outcomes Survey data throughout the summer or all at once. All surveys need to be submitted prior to September 4, 2024. Input both individual or tallied data using the following Microsoft Forms links: