Ethnic Media Outreach Grants Resources

General Information & Background

The goals of this funding are to:

  • Increase awareness of the Stop the Hate program and the services provided.
  • Boost the use of services by survivors.
  • Educate and engage communities about hate incidents and hate crimes.
  • Reduce stigma surrounding the reporting of hate incidents and hate crimes.
  • Promote community healing and cross-cultural and cross-racial collaboration.

Ethnic Media Outreach Grant Logic Model with Activities, Outputs, and Outcomes (PDF).

Eligible entities are ethnic media outlets and ethnic media collaboratives.

A complete list of grantees and examples of projects can be found on the Ethnic Media Outreach Grants webpage.

Implementing Your Grant

Grant Management

Attribution Language

This attribution language should be included in all articles, created materials, posts, etc.

Online/Digital:

This resource is supported in whole or in part by funding provided by the State of California, administered by the California State Library in partnership with the California Department of Social Services and the California Commission on Asian and Pacific Islander American Affairs as part of the Stop the Hate program. To report a hate incident or hate crime and get support, go to CA vs Hate.

Print:

This resource is supported in whole or in part by funding provided by the State of California, administered by the California State Library in partnership with the California Department of Social Services and the California Commission on Asian and Pacific Islander American Affairs as part of the Stop the Hate program. To report a hate incident or hate crime and get support, go to https://www.cavshate.org/.

CA Stop the Hate

The Stop the Hate logo is designed to capture California Department of Social Services (CDSS) and Commission on Asian Pacific Islander American Affairs (CAPIAA) and the name Stop the Hate. Only use this logo when directly promoting or referencing the Stop the Hate services or program service providers.

The CDSS logo must be used with the language:

[Organization name] recently received a grant from the state aimed at preventing hate crimes. This program, administered by the California Department of Social Services in partnership with the Commission on Asian and Pacific Islander American Affairs (CAPIAA), is part of ongoing efforts in California to provide direct support for communities impacted by hate incidents and support victims.

Making Changes to Your Grant

Any possible changes to activities or expenditures MUST be discussed with the Grant Manager before changes are made or money is spent. Budget Modifications or other grant amendments need to be discussed, approved, and completed before reporting, not after when the money has already been spent. If you are unsure about whether any changes you want to make need to be approved, better to reach out about them beforehand and find out they only need email confirmation, than find out they are not allowable after the fact.

Reporting

Find all the templates and reporting documents for Ethnic Media Outreach Grant reporting on the State Library’s Manage Your Current Grant webpage.

Review the Activities, Outputs, and Outcomes pdf at the top of this page before working on the Mid-Project and Final Report. This is helpful to think about how your work fits into each category and will inform your answers to all narrative questions in the reports. Please thoroughly read the Grant Agreement you received. This document contains information about your approved Activities/Outputs, payment schedule, reporting schedule, requirements for making changes to the grant, information on travel reimbursement, and more.

Reporting Dates for Round 2 grantees
  • 12-month Projects
    • October 31, 2023: Q1 Financial Report
    • January 31, 2024: Mid-Project Report — Narrative, Financial
    • April 30, 2024: Q3 Financial Report
    • July 31, 2024: Q4 Financial Report
    • October 31, 2024: Final Reports — Narrative, Financial Detail, Financial
  • 18-month Projects
    • October 31, 2023: Q1 Financial Report
    • January 31, 2024: Q2 Financial Report
    • April 30, 2024: Mid-Project Report — Narrative, Financial
    • July 31, 2024: Q4 Financial Report
    • October 31, 2024: Q5 Financial Report
    • January 31, 2025: Final Reports — Narrative, Financial Detail, Financial

Financial Reporting

Budget Category Definitions and Rules

Salaries/Wages/Benefits

This category should include all staff members working on the grant project.

Should include each position separately as their own line, with the position title (NO individual names), description of work to be done, number of hours worked per week, dollars per hour they are paid, and the FTE calculation for the position.

To calculate FTE for each position, divide the number of hours worked per week by 40. For example, the FTE of an individual working 10 hours per week would be 0.25 (10/40).

Consultant Fees

This category is seldomly used.

Consultants advise and are specialists in the specific area for which the advice is being provided, but do not generally create deliverables or manage portions of the grant project.

Work such as legal advice from counsel that is not a staff member qualify as Consultant Fees.

Travel

All travel expenditures for Ethnic Media Outreach Grants must hold to California State travel rates. See the California Department of Human Resources’ Travel Reimbursement webpage for up-to-date rates.

Travel costs must be directly related to the project activities and must be incurred by the staff working on the project or by participants in project activities if their participation is essential and they must travel to participate. 

Costs may include airfare, ground transportation, accommodation, meals, etc.  For airfare, economy class must be used at all times.

All out-of-state travel must be approved before any plans or purchases are made.

For each travel item, there must be a description that includes number of travelers, the title of the travelers, and types of travel expenditures.

Lodging and meals have reimbursement limits.

Travel by car does not reimburse the cost of gas, it uses a mileage reimbursement.

Supplies/Materials

This category is for supplies and materials that are purchased that directly support the project.

Items should be listed separately, and the description should include quantity and per-unit cost.

Equipment

This category is ONLY for items that are purchased that individually cost $5,000 or more per unit.

Services

This category includes contracted individuals, rentals, subscriptions for software, printing services done out-of-house, paid media, etc.

Include any costs for individuals contracted to manage and/or implement the project activities.

Description should include type of services provided, costs per unit, and vendor names.

Indirect Costs

An indirect cost is the applicant’s cost that cannot be readily isolated or identified with just one project or activity. These types of costs are often referred to as “overhead costs.”

Typical examples of indirect costs are general telephone service, general internet service, postage, office supplies, office space expenses such as rent/lease, and administrative or financial operations for an entire organization.

If 10% Indirect is selected, it is calculated from the grant-funded total of the other Budget Categories (Direct Cost). Example: If the total from S/W/B + Consultant Fees + Travel + Supplies/Materials + Equipment + Services = $90,000. The 10% Indirect = $9,000.

Unallowable Expenditures
  • Make sure to read Restrictions on the Use of Grant Funds. This document can be found on the Manage Your Grant page.
  • Contributions, donations, honorariums, stipends: Contributions and donations, including cash, property, and services, that use grant funds and are made by grant recipients to others, regardless of the recipient, are not allowed.
  • Food and beverages: Costs of alcoholic beverages are not allowed. Food purchases are generally not allowed but can be allowable when intended to enhance or enable participation in the grant program. These instances will be considered on a case-by-case basis. Food purchased MUST be approved in advance by the grant monitor.
  • Premiums, prizes, incentives, and souvenirs: Costs of promotional items and memorabilia, including models, gifts, gift cards, and souvenirs, are generally not allowed.
  • Travel: Out-of-state travel costs may be allowable but must be approved before travel starts.

Ethnic Media Outreach Grant Partners

California Department of Social Services: Stop the Hate

Ethnic Media Outreach Grant related goals:

  • Increase awareness of the Stop the Hate program and the services provided.
  • Boost the use of services by survivors.
  • Educate and engage communities about hate incidents and hate crimes.
  • Reduce stigma surrounding the reporting of hate incidents and hate crimes.
  • Promote community healing and cross-cultural and cross-racial collaboration.

The California Department of Social Services (CDSS), in consultation with the Commission on Asian and Pacific Islander American Affairs (CAPIAA), administers the Stop the Hate (STH) Program that awards funding to qualified nonprofit organizations to provide support and services to victims and survivors of hate incidents and hate crimes and their families and facilitate hate incident or hate crime prevention measures.

California Department of Civil Rights: CA vs Hate, California Commission on Hate, Community Conflict Resolution Unit

Ethnic Media Outreach Grant related goals:

  • Educate and engage communities about hate incidents and hate crimes.
  • Reduce stigma surrounding the reporting of hate incidents and hate crimes.
  • Boost the use of services by survivors.
CA vs Hate
  • California vs Hate is a non-emergency hate incident and hate crime reporting system to support individuals and communities targeted for hate.
  • CA vs Hate refers callers/reporters to the DSS grantees, among others.
  • All victims and witnesses of hate incidents and hate crimes can report and are eligible for free hotline support services. California vs Hate is not affiliated with law enforcement, and anyone can report anonymously.
  • The California Department of Civil Rights, CA vs Hate Resource Hub contains social media images, flyers, and more for organizations to use in their work.
  • Ethnic Media Outreach Grant recipients should reference and share the CA vs Hate reporting system throughout their project.
  • For any questions, contact CA vs Hate at StopHate@calcivilrights.ca.gov.

Text that can be included in articles, posts, etc:

Report hate by calling 833-8-NO-HATE or visit CAvsHate.org

If you are a victim or witness to hate, racism or bullying – you can receive free support from California vs Hate. The hotline will help identify options for next steps after a hate act and make connections to community-specific resources. Anyone can report anonymously and your report will not be shared with law enforcement without your consent unless required by law.

California Commission on Hate
Community Conflict Resolution Unit

California Department of Justice

Ethnic Media Outreach Grant related goals:

  • Educate and engage communities about hate incidents and hate crimes.
  • Reduce stigma surrounding the reporting of hate incidents and hate crimes.
  • California Civil Liberties Program: The California Civil Liberties Public Education Program (California Civil Liberties Program) is a state-funded grant project that supports the creation and dissemination of educational and public awareness resources concerning the history and the lessons of civil rights violations or civil liberties injustices carried out against communities or populations. These include, but are not limited to, civil rights violations or civil liberties injustices that are perpetrated on the basis of an individual’s race, national origin, immigration status, religion, gender, or sexual orientation.
  • California Revealed: California Revealed is a State Library initiative that helps public libraries, archives, museums, historical societies, and other heritage groups digitize, preserve, and provide online access to materials documenting California history.
  • LGBTQ+ Preservation & Accessibility: Project funds have been awarded to museums, academic institutions, and nonprofit organizations around the state to ensure the physical and digital preservation of lesbian, gay, bisexual, transgender, and queer materials relevant to the LGBTQ+ movement, culture, experience, and/or history in California.